Facility Admin

Company: Disability Solutions
Location: Hayward
Posted on: September 21, 2023

Job Description:

Join us in creating a sustainable future and becoming a protector of tomorrow!Covanta Hayward located in Hayward, CA, seeks a dedicated Facility Administrative Assistant who will be responsible for providing administrative support to this essential Medical Waste Facility.Competitive Hourly Pay Rate will be offered to well-qualified candidates for this opportunity. Comprehensive Company Benefits are included.Medical Insurance & other Benefits begin DAY ONE of Employment.Start with 3 weeks of Paid Time Off per year!Essential job functions include but are not limited to:--- Support management staff as needed including organizing, auditing, filing, laminating, copying, and typing as needed --- Benefits/HR administrative support--- Field employee questions and concerns and help troubleshoot problems; serve as a liaison between site employees and various corporate departments --- Assist employees with travel arrangements and expense reports --- Coordinate and communicate meetings and events such as tours, training, meetings, luncheons, and company parties; this requires the Administrative Assistant to adjust their schedule, at times, so they may be present to support these meetings and events --- Office reception including incoming phone calls and visitors --- Manage incoming and outgoing mail --- Maintain facility documents and offsite storage in accordance with the document retention policy --- Maintain office supplies including ordering, inventory, and organizing --- Basic accounting/purchasing duties (AR, data entry) --- Support the Ops/Logisitics/Facility Manager to manage safety documents and databases, provide updates on the status of safety programs, administer the Medical Surveillance program and track safety training --- Support business functions including the scale system, contracts, municipal customer databases, special waste billing, reports and other business support --- Maintains all technical information including work instructions, technical manuals, engineering data sheets and quote forms. (i.e.: labor contractor hours and orientations - monthly etc.)--- Responsible for gathering data and submitting monthly report for the Facility.--- Organizes and maintains file system, and files correspondence and other records, (Ops/Logisitics/Facility Manager).--- Coordinates Manager's schedule and makes appointments.--- Makes copies of correspondence or other printed material.--- Prepares outgoing mail and correspondences, including e-mail and faxes.--- Ensures technical information is current in content and format.--- Transfers information into established templates and assists with document creation as necessary.--- Assemble service and technical manuals.--- Scan and file project related documents.--- Maintains the electronic bulletin board for the Facility.--- Other duties as assigned.Position Requirements:--- Full Time Position - 100% on siteTo be considered for this position, the individual must have:--- Two years' + experience in administrative support--- High School/ GED diploma required, Associates degree preferred.--- The position requires excellent communication and interpersonal skills.--- Compliant with all local, state, and federal lawsCandidate must be a self-starter with an eagerness to learn, strong attention to detail and be team oriented.You must be legally authorized to work in the country where this job is located and not require any sponsorship assistance from Covanta.#LI-AO1Covanta is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.EOE AA M/F/Protected Veteran Status/Disability EEO is the Law Poster (The poster can be found at ). Level, Title and/or Salary may be adjusted based on the applicant's experience or skills.If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting us at careers@covanta.com.

Keywords: Disability Solutions, Hayward , Facility Admin, Administration, Clerical , Hayward, California