Facility Admin
Company: Disability Solutions
Location: Hayward
Posted on: September 21, 2023
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Job Description:
Join us in creating a sustainable future and becoming a
protector of tomorrow!Covanta Hayward located in Hayward, CA, seeks
a dedicated Facility Administrative Assistant who will be
responsible for providing administrative support to this essential
Medical Waste Facility.Competitive Hourly Pay Rate will be offered
to well-qualified candidates for this opportunity. Comprehensive
Company Benefits are included.Medical Insurance & other Benefits
begin DAY ONE of Employment.Start with 3 weeks of Paid Time Off per
year!Essential job functions include but are not limited to:---
Support management staff as needed including organizing, auditing,
filing, laminating, copying, and typing as needed --- Benefits/HR
administrative support--- Field employee questions and concerns and
help troubleshoot problems; serve as a liaison between site
employees and various corporate departments --- Assist employees
with travel arrangements and expense reports --- Coordinate and
communicate meetings and events such as tours, training, meetings,
luncheons, and company parties; this requires the Administrative
Assistant to adjust their schedule, at times, so they may be
present to support these meetings and events --- Office reception
including incoming phone calls and visitors --- Manage incoming and
outgoing mail --- Maintain facility documents and offsite storage
in accordance with the document retention policy --- Maintain
office supplies including ordering, inventory, and organizing ---
Basic accounting/purchasing duties (AR, data entry) --- Support the
Ops/Logisitics/Facility Manager to manage safety documents and
databases, provide updates on the status of safety programs,
administer the Medical Surveillance program and track safety
training --- Support business functions including the scale system,
contracts, municipal customer databases, special waste billing,
reports and other business support --- Maintains all technical
information including work instructions, technical manuals,
engineering data sheets and quote forms. (i.e.: labor contractor
hours and orientations - monthly etc.)--- Responsible for gathering
data and submitting monthly report for the Facility.--- Organizes
and maintains file system, and files correspondence and other
records, (Ops/Logisitics/Facility Manager).--- Coordinates
Manager's schedule and makes appointments.--- Makes copies of
correspondence or other printed material.--- Prepares outgoing mail
and correspondences, including e-mail and faxes.--- Ensures
technical information is current in content and format.---
Transfers information into established templates and assists with
document creation as necessary.--- Assemble service and technical
manuals.--- Scan and file project related documents.--- Maintains
the electronic bulletin board for the Facility.--- Other duties as
assigned.Position Requirements:--- Full Time Position - 100% on
siteTo be considered for this position, the individual must
have:--- Two years' + experience in administrative support--- High
School/ GED diploma required, Associates degree preferred.--- The
position requires excellent communication and interpersonal
skills.--- Compliant with all local, state, and federal
lawsCandidate must be a self-starter with an eagerness to learn,
strong attention to detail and be team oriented.You must be legally
authorized to work in the country where this job is located and not
require any sponsorship assistance from Covanta.#LI-AO1Covanta is
an Equal Opportunity Employer. Qualified applicants will receive
consideration for employment without regard to race, color,
religion, sex, national origin, sexual orientation, gender
identity, disability or protected veteran status.EOE AA
M/F/Protected Veteran Status/Disability EEO is the Law Poster (The
poster can be found at ). Level, Title and/or Salary may be
adjusted based on the applicant's experience or skills.If you are a
qualified individual with a disability or a disabled veteran, you
may request a reasonable accommodation if you are unable or limited
in your ability to access job openings or apply for a job on this
site as a result of your disability. You can request reasonable
accommodations by contacting us at careers@covanta.com.
Keywords: Disability Solutions, Hayward , Facility Admin, Administration, Clerical , Hayward, California
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