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Executive Administrative Assistant -

Location: Hayward
Posted on: July 6, 2024

Job Description:

Growing manufacturing company is seeking a executive personal assistant to join the team.


- Monitor executive incoming emails throughout the day and printing or screening as needed

- Prioritize all incoming telephone calls

- Prepare travel arrangements and coordinate/manage all travel logistics

- Manage expense reports

- Maintain a detailed list of contacts to provide executive when needed

- Interface with corporate and personal contacts (including on the phone, in-person, and over email) in an polished, professional, and discreet manner

- Provide Executive with a written update at the end of each day, to include lower priority items not immediately relevant during the business day

- Prepare detailed scheduled of appointments/logistics for Executive work day

- Managing the flow of the Executives' schedule


- At least 5 years of Executive/Personal Assisting needed

- Bachelors degree preferred

- Strong Microsoft Outlook, Word, Excel, PowerPoint, Explorer, and Adobe Photoshop

- 60 WPM dictation

- Must maintain an upbeat, enthusiastic demeanor and garner as much information about the project as possible without alienating the potential client

-Must be comfortable with traveling 30% of the time.

Please email your resume for immediate consideration!

We are an equal employment opportunity employer and will consider all qualified candidates without regard to disability or protected veteran status.

Keywords: , Hayward , Executive Administrative Assistant -, Administration, Clerical , Hayward, California

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