Facility Coordinator
Company: Ascend
Location: San Mateo
Posted on: January 14, 2026
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Job Description:
Job Description Job Description Ascend Talent Solutions Job
Description Job Description — With both customer service skills and
excellent attention to detail, the Facilities Coordinator will work
with on-site team members to manage work orders for the proper
maintenance and care of each facility. While visiting the
facilities in the area, the Facility Coordinator will proactively
manage facility improvements and provide management with the
necessary data for future planning and expansion. The Facilities
Coordinator possesses excellent communication skills while working
with vendors and internal team members to ensure the timely and
quality completion of work orders. Additional responsibilities for
the Facilities Coordinator include the following: Responsibilities
Include: Open new work orders, dispatch appropriate team members
and ensure the high-quality completion of all work orders. Close
work orders while working closely with on-site team members to
ensure quality resolution and provide feedback to vendors and
maintenance teams. Resolve technical and logistical facility issues
with a highly proactive and can-do attitude. Assist Facilities
Manager with coordinating service providers for the maintenance and
engineering. Facilitate new furniture requests and research
furniture availability within the system and order as necessary
while managing expenses and budget line items. Support the Facility
Manager with meeting planning, materials, schedules, and welcome
packets. Prepare and maintain distribution lists for facilities
throughout the Bay Area and update database with current facility,
personnel, and logistics data. Position Requirements 3 years of
progressive Administrative and Facility experience working with
multiple sites. Highly proficient in MS Word, Excel, Outlook, and
CRM systems. Excellent customer service skills and ability to
complete projects timely and with high quality – we need a Facility
Coordinator with excellent follow through! Ability to manage
multiple projects, prioritize as necessary and leverage resources
throughout the organization. Exceptional problem solving, written,
and verbal communication skills. Education Bachelor's degree is
preferred and related work experience. Benefits Medical, Dental,
and Vision Compensation $65- $75k/Yrly
Keywords: Ascend, Hayward , Facility Coordinator, Administration, Clerical , San Mateo, California
